How do I create an event on Gaytherings?

Creating an event is a step-by-step wizard, three or four steps depending on your event type. You can save a draft at any point and finish later.

Pick your event type first

Four options, and the choice shapes the rest of the flow:

• Sell tickets on Gaytherings. Full ticketing, with tiers, pricing, and a refund policy. Four steps.
• Tickets sold elsewhere. Your listing lives here, buying happens on your own site or another platform. Four steps, with a ticketing link in place of tiers.
• At the door. No advance sales, with the option to take card payments in person. Three steps.
• Free event. Free entry, no ticketing at all. Three steps.

Choose carefully. Event type can't be changed afterward, so switching means starting a new event from scratch.

Step 1: Event details

Title, description, poster, visibility, and tags.

Your poster needs to be square, at least 1000 × 1000 px and ideally 2000 × 2000, under 5 MB, JPG or PNG.

Visibility decides where the event appears. Visible events show up in search, on city and community pages, and in Happening now. Private events are reachable only by direct link and never appear in listings. Both sell tickets the same way.

Tags are optional and worth adding. They answer the practical questions people have before buying: parking, age limits, re-entry, dress code, accessibility. Up to five.

Everything at this step runs through automated review. If something gets flagged, adjusting the poster or description is the fastest route to going live.

Step 2: When, where and what

Start and end date and time. No time zone to set, since it follows your location. The end time is what keeps Happening now accurate, so if your event runs past midnight, make sure the end date reflects that.

For the venue, start typing the official address and pick it from the dropdown so it resolves properly. If it won't come up, drop a pin on the map instead.

You can hide the exact address if you'd rather not publish it. Adding a general area still helps people judge the distance. You can schedule the full address to send to ticket holders automatically, and if you don't, sharing it is on you.

Then classification. Pick up to two community focuses, or choose Mixed crowd if your event welcomes more than that, which puts it on every community page. Categories have no limit, and more of them means more places your event can surface, so add every one that genuinely fits and none that don't. A mismatched category reaches the wrong room.

Step 3: Tickets

Only for events selling tickets here. Door and free events skip straight to the last step, and external ticketing asks for your ticketing link instead.

Set your refund policy first. Pick a template or write your own. It applies to every ticket type and locks once you publish, so this is the decision to slow down on. You're responsible for honoring it, and our support team handles requests according to what you set.

Then build your tiers. All of them are visible to attendees, but not necessarily on sale at once, since you control when each starts and ends. If a tier sells out early, the next one opens automatically. If it doesn't sell out by its end time, the remaining tickets roll into the next tier. When the last tier ends, sales close.

A $0 ticket still issues real tickets up to your capacity, which is how you track RSVPs and check people in.

You'll also choose how service fees are handled: cover them yourself, pass them to attendees, or split them. Fees are charged per order rather than per ticket, and the math updates live so you can see what you take home.

Once tickets sell, price and quantity lock to protect the people who already bought. Quantity can still go up.

Last step: Additional

All optional, and all of it is stuff that reduces the messages you get later.

FAQs cover format, schedule, performers, dress code, food and drinks, accessibility. A sold-out message controls what people see when tickets run out, and it's a good place to mention door sales or your next event. Discount codes can be fixed or percentage, scheduled, capped by use count or total dollar exposure, and they apply per order. Waivers require agreement before purchase, and signed copies land in your Orders section as PDFs. Tap-To-Pay functionality comes by default with ticketed events.

Which of these you see depends on your event type. A free event won't be offered discount codes.

Updated on: 21/08/2026